Data & data protection
Data classes, personal data, special categories and rules for prompts and uploads.
Free Word template
The AI policy your team can work with tomorrow.
Not an empty sample page, but an editable blueprint with clear rules for data, tools, approvals, training and technical safeguards.
- 11 pages of company policy you can adapt immediately
- 19 policy areas from DPAs and APIs to the CLOUD Act
- 6 practical annexes for approvals, records and implementation
Free · no phone number · download after double opt-in
AVOLANG
Company template
AI Policy
Blueprint
for businesses
[Company name]
[Version / approval date]
.DOCX
EditablePlaceholders instead of a fixed PDF
PracticalTraffic-light system and clear roles
Up to dateAs of 12 September 2026
What is included
A robust framework instead of a collection of good intentions.
You replace the marked placeholders, choose suitable protection levels and agree the policy with the people responsible.
Providers & contracts
Checkpoints for DPAs, allocation of roles, sub-processors and technical settings.
APIs & third-country transfers
A clear explanation of interfaces, data flows, transfer mechanisms and the CLOUD Act.
Employees & training
Binding rules of use, responsibilities, building AI literacy and training records.
Coding & cowork
Conservative default rules for code assistants, autonomous agents and computer use.
Technical guardrails
Allow lists, restricted permissions, logging and rules for PowerShell and local resources.
Public preview
The decision starts with three colours.
The template does not assess a product in general, but the specific use. Employees can see at a glance whether they may start, need a review or must stop.
Read the background in the article →GreenApproved
Approved account, permitted data, human review.
AmberReview first
New tools, confidential data, HR or customer data.
RedStop using
Passwords, private accounts, bypassing security, deception.
Request for free
Confirm once. Receive it straight away as a Word file.
After your request we send a one-time confirmation link to your email address. Only when you click it does your marketing consent take effect and the download of the full template start.
- 1Enter your email
That is all we need to deliver the template.
- 2Confirm the link
The link is valid for 48 hours and can be used once.
- 3Download the Word template
You can then edit the placeholders directly.
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Frequently asked questions
Is the template really free?
Yes. There is no payment and no automatic consultation. You receive the Word file once your email address and marketing consent have been confirmed.
Why is email confirmation required?
Double opt-in protects against sign-ups by third parties and documents that the address you entered really belongs to you. The confirmation link is valid for 48 hours and can be used once.
Can I unsubscribe from the emails later?
Yes. You can withdraw your consent at any time with effect for the future by writing to info@avolang.de. You may continue to use and adapt the template you have already downloaded internally.
Can I use the policy without changes?
No. The blueprint contains marked placeholders and conservative default rules. Responsibilities, tools, data classes and processes must fit your organisation and be reviewed by the relevant experts before the policy takes effect.